Virtual Client Folder

Virtual Client Folder

Virtual Client Folder is all-inclusive document management, new business processing, and document delivery solution, which agents, brokers, service providers, and insurance companies can leverage as a web-based solution installed locally on a server or accessed as a hosted web-based service.

Virtual Client Folder works seamlessly with a user's current agency management software, whether it is an off-the-shelf, custom, or host-based green screen application. Virtual Client Folder is accessed securely via any Internet connection and can be deployed to meet the needs of the insurance and financial professionals who are looking for an easy, cost-effective, and collaborative solution for paperless new business processing.

Virtual Client Folder adds extensive functionality to current applications, providing a complete imaging and document management solution for the desktop, the departmental workgroup, or the entire organization. Virtual Client Folder features browser-based document scanning, intuitive drag and drop interface to upload documents directly to a folder, print to Tiff capture, and barcode scanning and faxing of documents. Virtual Client Folder includes a powerful workflow tool, which enables users to automate the new business processing from application to carrier delivery.

Virtual Client Folder is integrated in minutes with effortless point and click integration and no programming. It is a per-user subscription-based service that offers a single drawer repository with storage for unlimited pages and storage for the term of the contract. Additional drawers may be added. PaperClip document delivery exchange services are included.

System Requirements

PaperClip VCF Series all rest in Microsoft AZURE with Geo Redundant Storage for Disaster Recovery & Business Continuation. Optimizing performance, best practices security with Federal and State compliance requirements, your virtual filing repository is well protected and accounted for.

Internet Connection
  • Speed is the key. Document management is a bandwidth-hungry service moving large files. PaperClip does this intelligently providing the user with the best experience
  • VCF utilizes HTTPS:// with the highest level for validating certificates, therefore, providing the reassuring green URL link
  • All communication, database, and objects are encrypted
  • Intel Platform
  • Windows 10
  • 4 GB Ram
  • Display 1024 x 768 or greater
  • Dual monitor friendly
  • Microsoft Internet Explorer V 11
  • Google Chrome V 10.x and above
  • Microsoft Edge
  • Apple Ipad
  • Microsoft Surface
  • Microsoft Windows 8 based pads


vcf4Compliance is designed to capture, store, retrieve, and audit electronic documents in a compliant Software WORM high availability environment.

vcf4Compliance enables Securities and Exchange Commission requirements for electronic document storage. PaperClip provides this hosted model across several layers of technology achieving SEC Rule 17a-4 for UN-alterable secure business records which are quickly accessible.

vcf4Compliance provides

  • PaperClip "Disinterested Third Party" Hosting
  • Secure and Audited "Read Only" Access
  • "Append Only" storage of electronic documents (images, emails, spreadsheets, video, voice, etc.)
  • Encrypted data elements meeting the strictest compliance
  • Browser accessible Regulatory Authority auditing
  • Unlimited Retention
  • Supports PaperClip's Network Object Storage System
  • vcf4Securities automatic archiving
  • Supports remote archiving vis Internet eXpress


vcf4Life is designed to capture, store, retrieve, and exchange electronic documents in a compliant standards-based environment for the Life Insurance professional.


vcf4Life uses Life Brokerage Technology Committee Standard Indexing:

  • Eight metadata fields (Name, SSN, DOB, Case ID, Business Area, Product Type, and More)
  • Life Brokerage Technology Committee Standard 30 Document Types

eX4 Internet eXpress Document Exchange Network:

  • Point & Click send to over 60 carriers and underwriting departments
  • Select entire folders or individual documents to send
  • Track documents submission real-time in the dashboard and via eX4 Portal
  • Monthly traffic usage reports delivered via Email

vcf4Life Commodity Pricing

  • Annual Subscription.
  • Includes One Drawer, One Secure Login, and Five Gigabytes of Storage
  • Internet eXpress accounted for by Secure Email Pricing
  • Web Training & Help Desk Support


vcf4Securities is designed to capture, store, retrieve exchange, and audit electronic documents in a compliant shared environment for the securities professional.


vcf4Securities Standardized Files and Logs

  • Sixteen metadata fields (organization, name, SSN/Tax ID, representative ID, and more).
  • Standard document types
  • Customer File
  • Advertisement & Sales Literature File
  • Incoming Correspondence File
  • Outgoing Correspondence File
  • Trade/Blotter File
  • Disbursement Journal Files
  • Compensation File
  • Complaint File

eXchange4 Internet eXpress

  • An electronic document exchange network
  • Point and click send selected folders or documents
  • Track documents submission real-time in the dashboard and via eX4 Portal
  • Monthly traffic usage reports delivered via Email


  • Regulatory Authority Auditing
  • Secure "Read Only" Access
  • Unlimited retention
  • Encrypted data elements designed to meet the strictest compliance
  • PaperClip D3P Level Auditing

vcf4Securities Commodity Pricing

  • Annual Subscription Includes:
    - Standardized Securities Drawer
    - One Secure Login
    - vcf4Compliance Member Access
  • 10 GB of Storage (200,000 Pages)
  • EDX Packages accounted for by Internet eXpress Secure Email Pricing
  • Help Desk Support

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